IT Procurement Analyst

Job Summary

 Responsibility for monitoring and assuring adherence to the expected IT Procurement cycle, from request to actual spend analysis.

Responsibilities

• Responsible for day-to-day administration of internal and external procurement requests within established service levels
• Maintains request status and provides updates within IT Service Management (ITSM) system of activities performed
• Prepares and submits requisitions for purchase orders of hardware, software, and subscriptions
• Actively communicates with requestors and stakeholders the status of requests
• Assure compliance with ACCO and IT policies and practices when processing requests
• Gathers the data, performs analysis of trends within the procurement cycle, and presents reports to management
• Maintains the structure and permissions within the repository of IT documentation associated with agreements, licensing, and budgetary matters
• Participates in the development of procedures, policies, and documentation for areas of responsibility
• Creates and maintain detailed IT Procurement process documentation
• Provides recommendations for continuous improvement and best practices
• Track and report monthly on actual versus budget and forecast of spend of capital and expense expenditures to management.
• Participates in IT financial planning activities such as budgets and business unit allocation
• Is capable of working directly with European vendors
• Assists in managing and maintaining a database of IT vendors, contracts, contacts, and renewal dates
• Offers cost-saving recommendations and ensures optimal pricing by consolidating vendors, comparing options, negotiating terms, and managing usage
• Other duties as assigned

Qualifications

• Bachelor’s degree in business or related course of study, or equivalent work experience
• Knowledge and understanding of financial and accounting concepts, such as accruals and amortization
• Proficient in Microsoft 365 applications, including Teams, Outlook, Word, Excel, PowerPoint, Project, Visio, SharePoint, Forms, Power BI, and other modern M365 tools
• Excellent analytical skills
• Demonstrates strong oral, written, and interpersonal communication skills
• Ability to manage multiple projects to completion with limited guidance, and within strict deadlines
• Interface with a variety of customers in a polite, positive, and professional manner and take responsibility for customer satisfaction
• Demonstrated ability to work with team members, as well as alone, always considering the customer experience in all endeavors
• Local candidates only
• English language proficiency required.  Fluency in other European languages would be a plus (esp. French, German)
• Experience using SAP and Service Now a plus